Clinical Meetings
Meetings That Investigators Remember
We don’t just plan meetings—we create experiences that drive retention, engagement, and compliance.
Our clients trust us to get attendees in the room (80-90%+ attendance rates), maximize engagement, and make complex logistics effortless. Whether it’s a high-stakes regulatory meeting or a global investigator summit, we handle everything—so you can focus on the science.
Because a great meeting isn’t just about logistics—it’s about impact.
In-Person Clinical Meetings
Best for:
- High-stakes discussions, hands-on training, and relationship-building
Key Features:
- Facilitates face-to-face engagement and real-time collaboration
- Allows for interactive workshops, hands-on demonstrations, and networking
- Easier to ensure compliance with regulatory requirements (e.g., secure document handling, controlled discussions)
- Enables higher focus and participation with fewer digital distractions
- Logistical challenges: Travel, venue selection, budget constraints, and attendee availability
Scarritt Group’s Value-Add:
- Expertise in venue sourcing, F&B, and AV technology to enhance engagement
- Concierge-level hospitality to maximize attendee comfort and retention
- Customized stage and set design for a high-impact, branded experience
Hybrid Clinical Meetings
Best for:
- Global participation, cost-effective engagement, and flexibility
Key Features:
- Combines in-person and virtual elements, allowing for broader attendance
- Enables real-time streaming and on-demand content, increasing accessibility
- Requires seamless AV integration for remote and in-person attendees to interact effectively
- Balances cost savings (fewer in-person attendees) with enhanced engagement
- Potential tech challenges: Ensuring reliable connectivity, interactive Q&A integration, and smooth content delivery
Scarritt Group’s Value-Add:
- Flawless execution of tech integration between physical and digital attendees
- Advanced livestreaming and interactive tools to maintain engagement
- Flexible, scalable planning that adjusts based on attendance needs
Virtual Clinical Meetings
Best for:
- Quick updates, global reach, and budget-conscious meetings
Key Features:
- No travel costs, making it the most cost-effective solution
- Scalability: Can accommodate unlimited participants
- Requires engaging content delivery to combat screen fatigue
- Regulatory considerations: Ensuring data security, participant authentication, and compliance in digital environments
- Lower engagement risk: Attendees may multitask or disengage
Scarritt Group’s Value-Add:
- Custom virtual environments (not just another Zoom call) to maintain engagement
- Interactive elements (polls, breakout sessions, gamification) to drive participation
- Compliant and secure platforms designed for clinical discussions